Modernize one county workflow without a new RFP.
Keystone GovTech builds intake portals, document workflows, and leadership dashboards for Pennsylvania agencies. Work is delivered by PA NextGen Solutions LLC under Commonwealth ITQ 4400034075. COSTARS members can issue a purchase order against the existing contract.
Who we serve
Pennsylvania state agencies, counties, municipalities, authorities, and the primes who support them.
Problems we solve
- Paper, PDF, and email intake with no status tracking
- Residents calling because they cannot apply or check a request on their phone
- Spreadsheets that never become a commissioner-ready dashboard
- Small projects that die because nobody wants to run a full IT solicitation
Core services
Document and workflow automation
Turn one paper form, PDF packet, or email chain into a tracked digital workflow. AI can extract and validate fields. Routing stays in your process.
Citizen portals and online forms
Accessible, mobile-first request and application forms with status updates. Built to sit beside current systems, not replace them.
Data dashboards and reporting
Leadership and public views from spreadsheets, exports, and existing databases. No data-warehouse project required for version one.
Security and resilience with partners
Practical starter work: hardening, monitoring, backup, and incident readiness. We do not overclaim an in-house SOC.
Three ways to start
Each package is sized to be a first purchase order, not a multi-year program.
Package A
Paper-to-workflow pilot
2–4 weeks
One process: Right-to-Know, permits, vendor onboarding, HR packets, inspection routing, or commissioner packets. Working prototype with real users.
Best first purchase order.
Package B
Citizen portal / online forms
Scoped per process
Mobile, accessible intake and tracking for residents or internal staff, built to sit beside the systems you already run.
Package C
Ops dashboard
Scoped per data source
Commissioner, finance, inspection, or public-safety metrics built from data you already have. No data-warehouse project for version one.
Scoped as a not-to-exceed against ITQ 4400034075 after a short process map. Most first engagements are a contained pilot, not a multi-year system replacement.
How we work
Discovery and assessment
We map the current process with the staff who run it, then put the scope in writing.
Rapid prototype or pilot in weeks
A working version with real users and real data, inside a contained not-to-exceed.
Implementation, training, documentation, support
Rollout with staff training, written documentation, and an ongoing support relationship.
- No rip-and-replace — we work with legacy systems
- Written summary after the first conversation
- NET 45 invoicing compatible with the Commonwealth contract
- Scope, timeline, and assumptions stated before work starts
Ready to buy, not just browse.
Name the process, the users, and your deadline. You get a 2-page estimate with an ITQ category and a not-to-exceed amount — not a sales sequence.
Purchase order citation